Independent FF&E inventory
& condition audits.
Third-party documentation of furniture, fixtures, and equipment for hotels, multifamily, and commercial properties — built for acquisitions, dispositions, insurance, and capex planning.
Furniture, fixtures & equipment — documented independently.
FF&E refers to the movable, non-structural assets inside a property: guestroom furniture, in-room electronics, kitchen and laundry equipment, common-area furnishings, decorative items, and similar contents. It is distinct from the real property itself — the building, structure, and permanent fixtures.
An FF&E audit is an on-site, third-party inventory and condition assessment of those assets. Apex documents what is on the property, where it is, and what condition it is in — and delivers the result in a format that buyers, sellers, lenders, insurers, and operators can rely on without ambiguity.
The need for FF&E documentation shows up at predictable moments: property acquisitions and dispositions, insurance claims, brand-standard refreshes, capital planning cycles, and any transaction where included assets need to be verified outside of the real estate itself.
Commercial landlords also rely on FF&E audits during tenant turnover — restaurant, retail, or office tenants vacating a space often leave behind a mix of trade fixtures, abandoned equipment, and disputed assets that need to be documented before re-leasing, disposing, or claiming against a security deposit.
Four pieces in every FF&E engagement.
Scope is tailored to the property, but every audit produces the same core deliverables.
Itemized inventory list
Room-by-room or area-by-area record of every FF&E asset, with descriptions, quantities, and locations. Delivered as a working Excel file plus a polished PDF report.
Photo documentation
High-resolution photographs of each item or area, organized to mirror the inventory list. Delivered in a structured photo library that buyers, lenders, and insurers can reference directly.
Condition grading
Consistent condition assessment applied across the full asset list — Good, Fair, Poor, Replace — so results are comparable across rooms, units, and properties.
Optional asset tagging
Physical asset tags or barcode labels available as an add-on, with placement and tracking method confirmed during scoping. Useful for ongoing tracking, transfers, and future audits.
Property types and use cases.
FF&E audits support a range of property events and stakeholders.
FF&E audits, answered.
What is an FF&E audit?
FF&E stands for Furniture, Fixtures & Equipment — the movable, non-structural assets inside a property (guestroom furniture, appliances, electronics, common-area furnishings, kitchen and laundry equipment, decor). An FF&E audit is an independent, on-site inventory and condition assessment of those assets, kept separate from the real property itself.
What does an FF&E audit cost?
Pricing depends on property type, unit or room count, square footage, and whether tagging or condition grading is required. Apex provides a fixed quote after a brief scoping conversation — no open-ended hourly engagements.
How long does an FF&E audit take?
A single-property audit is typically one to three on-site days, with deliverables turned around within one to two weeks. Larger multifamily portfolios and multi-property engagements are scoped individually.
Do you appraise FF&E or assign dollar values?
No. Apex Inventory Service produces independent inventory and condition documentation. Formal valuation or appraisal work is handled by a licensed appraiser, and Apex is happy to coordinate alongside one.
Do you tag or barcode items?
Yes. Physical asset tagging and barcode labeling are available as an add-on. Tag type, placement, and ongoing tracking needs are confirmed during scoping.
My commercial tenant moved out and left equipment behind — can you inventory it?
Yes. Tenant turnover and lease surrender are common FF&E audit scenarios, especially with restaurant and retail tenants. Apex documents everything left in the space — condition, location, and photographs — and produces a deliverable you can use for security deposit claims, re-leasing prep, asset disposition, or trade-fixtures-vs-landlord-fixtures disputes.
Can you support an acquisition or disposition timeline?
Yes. Apex routinely works within transaction timelines and coordinates with buyer, seller, lender, or counsel so the documentation aligns with closing. See our full service list for related offerings.
Document what’s there — independently.
Tell us about the property type, unit or room count, and your target timeline. We’ll come back within one business day with a fixed quote and a clear path to deliverables.